Commercial Accelerators / Cashflow Management
Cut late payments and install cash control that stands up to scrutiny.
Solaris installs cash control systems that harden your cash position and protect margin.
Cashflow Cadence. Debtor Control. Payment Certainty.
Solaris helps UK SMEs with repeat late payment by installing an in-house cashflow and credit control system: clear terms, evidence discipline, follow-up cadence, and clean escalation.
If you are carrying debt, chasing inconsistently, or losing sleep over cash predictability, this page will confirm fit and next steps. This is designed to qualify fast and move serious enquiries into a controlled next action.
If you need workflow automation, reminder discipline, dashboard visibility, or follow-up systems behind the process, the adjacent route is Business Process Automation.
If you are chasing constantly, this is probably why
Late payment is rarely fixed by chasing harder. It is fixed when terms, evidence, cadence, and escalation become non-negotiable, so cash collection is operational, not emotional.
• Payment terms are unclear or not enforced consistently
• Invoices go out with missing evidence, so customers delay or dispute
• Follow-up cadence is ad hoc, dependent on whoever is under pressure that week
• Escalation feels awkward, so debts drift and age
• Cash visibility is weak, creating surprise shortfalls and stress
What we install
Cash-control systems and artefacts
• Payment terms and trigger rules (when to act, who owns it)
• Debtor tracker with stages, owners, next actions, and reason codes
• Template pack for email, call, and letters, stage by stage
Cadence and reporting
• Weekly follow-up cadence that removes hesitation and drift
• Monthly cash visibility and variance discipline
• Ownership of next actions, not “shared responsibility”
Disputes and escalation
• Evidence standards to reduce disputes before they start
• Query workflow with response standards and closure rules
• Escalation path that stays professional and prepares you properly if legal escalation is required
This is a cash-control system your business runs in-house. It is not outsourced debt collection and it is not a legal service.
Related systems: Business Process Automation | Performance Diagnostic | Asset Utilisation and Monetisation
Past successes
Selected Solaris outcomes include:
• Within 3 months, improved on-time payment from 40% to 95% (previously 60% paid late)
• Reduced debtor days from 48 to 36 in a project-based contracting environment
• Eliminated unresolved disputes (previously one unresolved every 3 months)
• Improved forecast accuracy, monthly cash visibility, and reduced surprise shortfalls
• Reduced write-offs and improved conversion of queried invoices to paid
Common objections
“We already chase. We just need people to pay.”
Chasing without terms discipline, evidence standards, and a staged cadence produces drift and disputes. The goal is a controlled routine that reduces friction and gets invoices paid within terms.
“We do not want to damage relationships.”
A professional system protects relationships. It removes emotional spikes and replaces them with consistent tone, predictable follow-up, and clean escalation when required.
“We have disputes and queries, so credit control will not work.”
Disputes are exactly why you need evidence standards and a query workflow. When queries are owned, time-boxed, and closed properly, recovery becomes simpler and more defensible.
Is this a good fit?
Designed for B2B SMEs who want control of working capital and cash predictability.
• Established UK SMEs
• Repeat late payment and inconsistent follow-up
• Project or service delivery where evidence and variation control matters
• You want practical control, not vague advice
• You want cash predictability without damaging relationships
If the wider issue is workflow, reminders, dashboard visibility, or cross-system follow-up, start with Business Process Automation.
Sole trader or micro business? Try our Strategic Foundations – Founders Pack.
Start a Cashflow Management enquiry
If you want tighter cash control and less uncertainty, submit the form below.
If you need workflow automation, reminder discipline, or dashboard visibility behind the process, see Business Process Automation.
Cashflow Management with Solaris – FAQs
Do you act as a debt collection agency?
No. Solaris installs an in-house cashflow and credit control system so your business keeps control of tone, process, and decisions. Fractional support is available under a separate engagement where agreed in writing.
Can this connect to automation and dashboards?
Yes. If you want reminders, dashboard visibility, workflow tracking, or automated follow-up behind the process, Solaris can extend the system through Business Process Automation.
Is this suitable for consumer debts?
No. Solaris processes are designed for business-to-business use. Different rules apply for consumer or sole trader debts and you should take independent legal advice.
Do I need a solicitor for larger claims?
Potentially. Court processes and track allocation depend on value and complexity. Where legal escalation is required, you should take independent legal advice and representation as appropriate.
Can you help us tighten invoicing and reduce disputes?
Yes. We install invoice evidence standards, terms triggers, and a dispute-handling routine so recovery is simpler and more defensible.
Important disclaimer: Solaris provides business process support and system templates for business-to-business use only. Solaris is not a law firm and does not provide legal advice. Clients remain responsible for obtaining independent legal advice where appropriate. Outcomes cannot be guaranteed.